Bid for contracts with Renfrewshire Council

All our current tenders for goods, works, and services are advertised on the Public Contracts Scotland website

If you want to bid for contracts with Renfrewshire Council, you’ll need to be registered as a supplier with Public Contracts Scotland.

You can then view tenders, submit a bid, and receive notifications on bids through the website.

Each tender listed there will specify:

• what information we need from you
• how to send it to us 
• how we evaluate your bid.

We need to check that your business has the ability, resources, and experience to deliver the contract you are bidding for. 

As part of your bid, we may need evidence that your business meets the minimum requirements of the contract such as:

• financial information, including insurance documents and accounting records
• equality and diversity policies
• sustainability information
• health and safety details
• evidence of relevant experience and skills
• cyber security credentials.

If you meet these minimum requirements, you can compete for council contracts.

We do not choose suppliers based on price alone. We are looking for the best balance of quality and price to deliver value of money for our residents in Renfrewshire.

It’s free to register, view notices, and respond to tenders on the Public Contracts Scotland website.

Register as a supplier

Before you bid for a contract, you must be registered as a supplier with Public Contracts Scotland.

Once you have registered you can:

• search for contract opportunities over £25,000
• get alerts about new opportunities
• submit bids.

Explain how you’ll deliver the contract

As part of the tender process, you’ll need to provide information demonstrating how you’ll deliver the contract.  

Each tender document has full details on how we’ll score your bid.

We’ll evaluate your submission in line with the award criteria set out in the tender documentation.  

The evaluation may include: 

• methodology and approach
• technical capability
• customer support and after sales service
• delivery plan and timescales
• quality assurance and performance management
• risk management
• community benefits
• Fair Work First principles - see the Fair Work First guidance on the Scottish Government website.
• innovation.

You should make sure your responses clearly address the areas required and provide sufficient details to support a robust evaluation by us.

Along with your submission, we may ask you to: 

• attend a meeting
• give a presentation
• demonstrate your product or services.

We may also carry out site visits.

We’ll outline the details of these in the tender documents if we require them. 

Maximise your chance of success

To maximise your chance of success, you should clearly demonstrate how you’ll deliver a high-quality service at a competitive price.

You should:

• respond to all questions and follow the required structure
• demonstrate how you’ll meet all specified standards
• tailor your response to align with our policies and ambitions
• adhere strictly to any word or page limits
• make sure your price is realistic, competitive, and sustainable.

We recommend you raise queries on the Public Contracts Scotland tendering system if you’re uncertain about any elements of the tender, rather than making assumptions. 

If you’re interested in an opportunity, submit an Expression of Interest through the Public Contracts Scotland website

You’ll then get access to the tender listing where you’ll find instructions on how to access the tender documents, including:

• an explanation of the procurement process
• information on the award criteria and how submissions are scored
• specifications detailing the council’s requirements
• the contract terms and conditions.

You must submit your bid before the deadline stated on the tender listing. We cannot accept late submissions.
 

We’ll notify you if your bid has been successful or not.

We’ll specify our response times in the tender notice.

If your bid is successful

If your bid is successful and you’re awarded a contract with the Council, we expect you to deliver it in accordance with the requirements set out in the contract.