Renfrewshire Council

Cultural Organisations Development Fund (CODF)

This page contains the guidance for applying for funding from Round 3 of the Cultural Organisations Development Fund. Please ensure you read this carefully before submitting your application.

The Cultural Organisations Development Fund is funded by Renfrewshire Council as part of the Future Paisley programme. Future Paisley is a far-reaching cultural regeneration programme that harnesses the power of the arts, heritage and culture for social and economic change. Future Paisley draws on the rich heritage, cultural strengths and creative potential of Paisley and wider Renfrewshire to shape the area's future.

The Fund is administered in partnership between Renfrewshire Council and One Ren.

Applications to the fund can be made online - Cultural Organisations Development Fund (CODF) Application Form

If you have a query about the Fund please contact:  
Enquiries email:                   codf-enquiries@renfrewshire.gov.uk
Telephone:                             0141 618 7076

On this page:


About the Cultural Organisations Development Fund


Fund purpose and objectives

The purpose of the Cultural Organisations Development Fund is to strengthen and build the capacity of local cultural and creative organisations in Renfrewshire.

The Fund has 3 objectives:

  1. To support organisations to become more sustainable and to take the next steps in their strategic development.
  2. To build capacity in organisations in order to raise cultural ambition in Renfrewshire.
  3. To support organisations which have an ongoing commitment to diversifying and expanding cultural participation.

Activity supported by the Fund

The Fund can support a range of activities that assists an organisation's development. These could be:

  • Governance- such as board recruitment, company development needs, enhancing skill sets, improving diversity, gender balance, training and awareness.
  • Leadership and management- such as financial management, business planning, developing fundraising strategies to diversify income streams, developing monitoring and evaluation.
  • Reach- developing new areas of organisational activity, deepening art form/specialism knowledge, developing quality, diversifying cultural offer, supporting new artistic partnerships and collaborations.
  • Workforce- creating new staff posts, developing key skills, supporting training and experience.
  • Pathways- developing creative learning programmes and/or skills and pathways projects that recruit internships, apprenticeships and other placements.
  • Engagement- improving social media, communications, marketing and public relations and supporting wider engagement with cultural sectors across Scotland and the UK.

Exclusions

The Fund is not for programming or artistic costs for workshops, events or festivals. Those requests should be directed to the Council's Culture, Heritage and Events Fund. The deadline for applications for Round 12 of the Culture, Heritage and Events Fund will be 26 July 2022.

Who can apply?

The Fund is reserved for established or developing organisations based in Renfrewshire that have a cultural and creative purpose (see Appendix A).

Eligible applicants are cultural organisations that are a:

  • Registered charity
  • Community Interest Company (CIC)
  • Social enterprise
  • Voluntary or community organisations
  • Constituted group

We cannot accept applications from:

  • Individuals/sole traders
  • Shareholding organisations that generate private profits
  • Organisations based outside Renfrewshire.
  • Organisations that do not have a cultural or creative purpose (see Appendix A)
  • Applications made by one organisation on behalf of another, unless part of a joint application.

In Round 3, applications are accepted from:

  • Single cultural organisations for their own organisational development activity.
  • Joint applications from groups of cultural organisations for shared organisational development activity. All organisations within the group must have a cultural and creative purpose. Applications to this strand should be made by one lead cultural organisation and should have a written agreement in place for the proposed activity signed by all organisations involved in the application. 

Eligible organisations can be included in one single application and one joint application. Organisations should ensure there is no duplication in terms of proposed activity, budget or outcomes between their applications. 

Eligible applicants that have previously been awarded grants from Future Paisley funding programmes may apply to the Fund in Round 3. These funding programmes include: the Cultural Organisations Development Fund Rounds 1 or 2; the Culture, Heritage and Events Fund (CHEF) and Renfrewshire's Cultural Recovery and Renewal Fund (RCRRF).

Overdue conditions on previous grants

If you are currently in receipt of a Future Paisley cultural grant from a previous funding round, you cannot make an application for a new grant award if you have not yet met the conditions of your existing grant within its agreed timeframe. This includes meeting the timeframe of the conditions in your current payment schedule, including reporting requirements and project delivery being on track towards completion. Future Paisley grant programmes include:

  • Culture, Heritage and Events Fund (Rounds 1-11)
  • Cultural Organisations Development Fund (Rounds 1-2)
  • Renfrewshire's Cultural Recovery and Renewal Fund.

To discuss this, please email codf-enquiries@renfrewshire.gov.uk.

Duration of grant awards

Funded activity may last up to 17 months in duration. The earliest start date for proposed activity is 1 November 2022. Activity starting before this date is not eligible to be funded. All funded activity must be concluded no later than 31 March 2024.

Applicants should clearly demonstrate how the amount requested and the timeframe proposed is appropriate for achieving their intended organisational development outcomes.

How much can be applied for?

Applicants are encouraged to apply for the amount most appropriate to their organisation's development needs at the point of application. It is anticipated that the amounts requested and activity timeframes may vary between applicants.

The maximum grant award for single organisations is £20,000.

The maximum grant award for joint applications from groups of cultural organisations is £50,000.


Key dates and information sessions

  • Launch:  31 May 2022
  • Pre-application information sessions: July 2022 (see below)  
  • Application deadline: 30 August 2022
  • Applicants informed of decisions: 27 October 2022
  • Earliest start date for activity supported by the Fund: 1 November 2022
  • Latest completion date for activity supported by the Fund: 31 March 2024  

Prospective applicants are strongly encouraged to seek information and advice from the OneRen Cultural Services team before applying. The team will be running a series of online advice surgeries on the following dates:

  • Monday 11 July, 10am - 12noon
  • Tuesday 12 July, 2pm - 4pm.

Each advice surgery session will last 20 minutes.

Advice surgeries will support organisations so they are able to submit realistic and well-developed applications that will support their strategic development - or decide not to apply to the Fund if it's not the right fit. They will provide the opportunity to discuss proposals and ideas and answer any questions.

Applicants should submit an Expressions of Interest form prior to attending an advice surgery, by the deadline of Tuesday 5 July to codf-enquiries@renfrewshire.gov.uk

To book an advice surgery, register via Eventbrite.

 


Completing the application form

 

An online application form, 'Cultural Organisations Development Fund Application (CODF)', is used to apply for this funding. Please get in touch if you need the form in a different format, on email codf-enquiries@renfrewshire.gov.uk or telephone 0141 618 7076.

The online application should take between 30-60 minutes to complete. Please note you will not be able to save your application and return to it.

The guidance below sets out the information you will need for each section of your application. You will be able to cut and paste text from a Word document into the online form.

About This Form

The drop-down menu will tell you which documents you will need to upload, based on whether you are:

  • An established organisation, making a single organisation application
  • A new organisation, making a single organisation application
  • A lead organisation, making a joint application involving a group of organisations

These documents are also listed in the Application Checklist. Please have these documents ready before you begin your application. You will be asked to upload them in the Document Upload section towards the end of the form.

Grant

Please read the Cultural Organisations Development Fund guidance on this webpage, then click Next to open and begin application form.

Details

This section is for you to provide us with your contact details; legal status; how many employees, volunteers and members your organisation has; main activity areas; and the geographical areas that your organisation covers.

In this section, you should tell us whether you are making a single organisation application or a joint organisation application. You should tell us whether your organisation is also making another application to this Fund, either as a single organisation or as part of a joint application.

For joint applications, the details in this section should be completed for the lead organisation only, though the names and contact details of all partner organisations should also be added.  

You will be asked whether your activity involves children, young people and/or vulnerable adults. If so, you will be asked:

  • whether all workers and volunteers involved in the project hold the appropriate level of disclosure/criminal records checks, and
  • to outline the safeguarding plans and procedures in place for the activity

Bank Details

This section requires the organisation's bank details, including the names of all the bank signatories and their position in the organisation.  You must also include the organisation's current bank balance and any significant items of expenditure set against the balance.

For joint applications, please provide this information for the lead organisation only.

Project Proposal

This section is an opportunity to tell us about the organisational development activity you would like funding for.

Please provide the proposed start and end date for the activity. Explain the purpose of the project and how the need was identified and developed. Please tell us what you propose to do and how you will do it.

Please outline the anticipated outcomes. By outcomes we mean the changes you anticipate happening as a result of your project. Your application would be strengthened by identifying outcomes that connect to the purpose and objectives of the Fund.

You should tell us how you will monitor and evaluate progress towards these outcomes. Successful applicants will also be required to collect monitoring and evaluation data over the course of their grant, and will be provided with templates for data collection.

Funding / Project Costs

Please tell us the total project costs and how much you wish to apply for.

Please provide a breakdown of the total costs and funding of the project, including all expenditure. Please ensure your budget balances.  

Where the total project cost is greater than the amount you are applying for, please provide details of the source of income for items of expenditure, and the timeframe for securing other funding.

Please also tell us about any funding received in the last 3 years from Renfrewshire Council. This may include the Culture, Heritage and Events Fund (CHEF), the Cultural Organisations Development Fund (CODF) and/or Renfrewshire's Cultural Recovery and Renewal Fund (RCRRF), amongst other funding programmes. RCRRF includes the following three grant programmes:

  • Artist Development Grants (ADG)
  • Town Centre and Neighbourhoods Creative Installations (TCNCI)
  • Cultural Organisations Support Grants (COS)

Successful applicants will be required to collect data on support in kind over the duration of their project.

Project Objectives

Please tell us how your proposed activity will contribute to the Fund's purpose to strengthen and build the capacity of local cultural and creative organisations. Please use no more than 300 words.

Please tell us how your proposed activity will contribute to one or more of the Fund's three key objectives. You must choose at least one objective, though it is not necessary to meet all three objectives for your application to be eligible. Please use no more than 300 words for each objective.

Governance and management

For single organisation applications:

  • Please tell us about the governance and management arrangements in place and/or planned. Please include an outline of the skills, experience and capacity of your organisation to deliver the proposed activity. (Please use no more than 500 words)
  • Please explain the strategic fit of the proposed activity with your organisation's other work. (Please use no more than 300 words)
  • Please tell us about the risks you have identified with the delivery of the proposed activity and what actions will you take to mitigate those risks. (Please use no more than 300 words). Please note that all projects have inherent risks, some of which may be beyond the project lead's control. These risks may relate to factors such as securing other funding or recruitment, or may relate to broader environmental factors, such as the impact of the Covid-19 pandemic or Brexit.
  • Please tell us whether your organisation has an equality and diversity statement or policy. If so, please attach it to your application.
  • Please tell us whether your organisation undertakes equality and diversity monitoring of staff and volunteers, and whether it provides any services or activities that are designed for groups of people with specific protected characteristics, as defined in the Equality Act 2010.

For joint applications:

  • Please tell us about the governance and management arrangements in place and/or planned. Please include an outline of the skills, experience and capacity of your organisations to deliver the proposed activity. (Please use no more than 500 words)
  • Please tell us about the risks you have identified with the delivery of the proposed activity and what actions will you take to mitigate those risks. (Please use no more than 300 words). Please note that all projects have inherent risks, some of which may be beyond the project lead's control. These risks may relate to factors such as securing other funding or recruitment, or may relate to broader environmental factors, such as the impact of the Covid-19 pandemic or Brexit.
  • Please tell us about how the organisations involved in the application will jointly approach equality, diversity and inclusion for the purposes of the proposed activity. (Please use no more than 300 words). 

Document Upload

Please upload evidence to support your application. This includes the documents listed in the Application Checklist.

You can add URL links for some documents if required, such as your Constitution or Memorandum and Articles of Association, rather than uploading documents.   

Further Information

Use this section to tell us anything you feel is not covered elsewhere in your application, that is important to your proposed activity. This section is not essential.

Privacy Notice

Please confirm you have read and agree to the Privacy Notice provided.

Declaration

Please complete the declaration and click Submit to submit your application.

Reference Number and PDF of your Application

You will be provided with a reference number for your application. Please make a note of it and use it in any correspondence with us about your application.

You will be emailed a PDF of your application. Please keep this for your records. Successful applicants will be required to refer back to their original application data as part of our monitoring and evaluation reporting processes. 


Application checklist

 

For single organisation applications, established organisations should provide:

  • A recent bank statement, less than three months old
  • A copy of your most recent Annual Accounts or Income and Expenditure Statement. These should be less than 15 months old, dates and signed as approved. You may provide a link to OSCR/Companies House submitted file
  • A signed, dated copy of your Constitution or Memorandum and Articles of Association. You may provide a link to OSCR/Companies House submitted file
  • Where applicable, a copy of the organisation's safeguarding or child protection policies
  • A copy of the organisation's equalities policy or clear evidence of commitment to equalities and diversity
  • Evidence of two pieces of previous work including images, testimonials from participants, reviews or links to sound files, short films (no longer than 5 minutes in duration)
  • Optional: any other relevant reports or information to support your application, such as business plans, reports and surveys (PDFs preferred)

For single organisation applications, new organisations should provide:

  • A recent bank statement, less than three months old
  • Estimates of income and expenditure for the first 12 months of operation
  • A signed, dated copy of your Constitution or Memorandum and Articles of Association. You may provide a link to OSCR/Companies House submitted file
  • Where applicable, a copy of the organisation's safeguarding or child protection policies
  • A copy of the organisation's equalities policy or clear evidence of commitment to equalities and diversity
  • Evidence of two pieces of previous work including images, testimonials from participants, reviews or links to sound files, short films (no longer than 5 minutes in duration)
  • Optional: any other relevant reports or information to support your application, such as business plans, reports and surveys (PDFs preferred)

For joint applications, the lead organisation should provide:

  • Written agreement for the proposed activity signed by all partner organisations
  • Evidence of previous work from all partner organisations (up to two examples each) including images, testimonials from participants, reviews or links to sound files, short films (no longer than 5 minutes in duration)
  • A recent bank statement, less than three months old for the lead organisation
  • A copy of the lead organisation's most recent Annual Accounts or Income and Expenditure Statement. These should be less than 15 months old, dates and signed as approved. You may provide a link to OSCR/Companies House submitted file
  • A signed, dated copy of the lead organisation's Constitution or Memorandum and Articles of Association. You may provide a link to OSCR/Companies House submitted file
  • Where applicable, a copy of the lead organisation's safeguarding or child protection policies
  • A copy of the lead organisation's equalities policy or clear evidence of commitment to equalities and diversity
  • Evidence of two pieces of previous work including images, testimonials from participants, reviews or links to sound files, short films (no longer than 5 minutes in duration)
  • Optional: any other relevant reports or information to support your application, such as business plans, reports and surveys (PDFs preferred)

For joint applications, what does the written agreement need to include?

The written agreement should be a memorandum of understanding, that is signed by all organisations involved and includes the following information:

  • The names of all organisations involved in the proposed activity.
  • Information on the activity, its rationale and intended outcomes.
  • The roles and responsibilities of all parties involved, including which organisation will act as the lead for the application and any awarded grant.
  • Details of any other parties involved in the proposed activity, including their roles. 
  • How the budget will be managed and finances monitored.
  • Any contributions that will be made by each partner organisations, in terms of income, in kind support or other resources. 
  • Details of any risks inherent in the proposed activity and actions to mitigate these risks.
  • How the activity will be evaluated.

Joint applications should have determined which organisation will act as the lead contact for the grant application. The lead contact will take responsibility to act on behalf of the consortium for the purposes of the grant, including, but not limited to, receiving and managing grant payments and co-ordinating reporting requirements.


Assessment criteria

 

Applications will be scored according to three criteria:

  1. The proposed activity's fit with the purpose and objectives of the Fund
  2. Effective governance and management 
  3. Financial viability

Contact

 

If you have a query about the Fund please contact:  
Enquiries email:                   codf-enquiries@renfrewshire.gov.uk
Telephone:                             0141 618 7076


Appendices

 

Appendix A: What do we mean by 'cultural and creative organisations'

The Fund is reserved for established or developing organisations based in Renfrewshire that have a cultural and creative purpose, which may include any of the following areas:

  • Architecture
  • Archives
  • Broadcasting and media
  • Dance
  • Digital, animation, photography and new media arts 
  • Crafts
  • Design
  • Events and festivals
  • Fashion and textiles
  • Festivals and events
  • Gaming
  • Historic environment, including buildings and monuments
  • Intangible Cultural Heritage - living traditions like games, song and stories
  • Libraries
  • Literature and creative writing
  • Museums and galleries
  • Music and sound
  • Performance, theatre and drama
  • Visual arts

Appendix B: Sources of information on safeguarding, equality and diversity

Equality and Human Rights Commission: www.equalityhumanrights.com

Renfrewshire Council's webpages on caring for and protecting children and young people: www.renfrewshire.gov.uk/article/2136/Caring-for-and-protecting-children-and-young-people

Renfrewshire Council's webpages on adult protection: https://www.renfrewshire.gov.uk/article/2450/Adult-protection


Frequently Asked Questions

 

Can I apply as a single organisation as well as part of a joint application with other organisations?

Yes, eligible single organisations may make their own applications to the Fund as well as being part of a joint bid, as long as there is no duplication between applications involving your organisation. You must ensure that any activity proposed in your own single organisation's application is separate and unconnected to the joint bid, with different organisational development outcomes.

How many joint applications may my organisation be included in?

Organisations may be included in one joint application only.

My organisation was previously awarded a Cultural Organisations Development Fund grant in rounds 1 or 2. Am I eligible to apply in round 3?

Yes, organisations previously awarded CODF funding may apply in round 3.

Will there be a further round of the Fund in the future?

There is currently no guarantee that there will be further funding rounds in the coming year.

How likely is my application to be successful?

We anticipate demand for funds being extremely high. In rounds 1 and 2 we were able to fund 54% of eligible applications.

What would strengthen my application?

Stronger applications will set out a clear vision and organisational 'journey', demonstrating that the funding will deliver tangible results for the development of the organisation or group of organisations.

Applications would be strengthened by a consideration of longer-term sustainability beyond the timeframe of the proposed activity. There is no guarantee of further funding at the end of the grant.

Stronger applications will also set out the roles of the board, management and key staff in overseeing strategic development, monitoring and evaluation.

Applications for posts would be strengthened by the inclusion of a job description/person specification and addressing the longer-term sustainability or exit strategy for the post.

It is recommended that applications demonstrate an awareness of any risks inherent in the proposed activity and actions to mitigate these risks.

Does my application require other sources of income (cash or support in kind) in addition to the Fund?

Applicants are not required to include other sources of income in their application budgets and the Fund will support up to 100% of activity expenditure. This is so that the Fund can support cultural organisations to recover from the pandemic at a time when identifying other sources of income may be particularly challenging. However, applications that include other sources of income or support in kind that would extend the impact of the Fund's investment are welcome.

Can I access a copy of the form in a different format?

Please contact codf-enquiries@renfrewshire.gov.uk if you need to access the form or guidance in a different format due to accessibility reasons.


 

Updated 31 May 2022