Renfrewshire Council

Council Flu Vaccination programme

To help protect yourself, the NHS and council services this winter we are encouraging all council employees, and the wider public to get a flu vaccination this autumn.

With coronavirus still circulating in our communities, this year more than ever it's essential we have effective plans in place to deliver the flu immunisation programme to protect those at risk, prevent ill health in the population and minimise further impact on the NHS, social care and our council services. 

Given the impact of COVID-19 on the most vulnerable in society, this year the Scottish Government is expanding the vaccination programme to new groups and increasing capacity to vaccinate more people than ever before.

We want to do everything possible to help you remain fit and healthy at work, and this year we have more than doubled the amount of vaccinations available. This means that any member of staff can now book an appointment at a time to suit you.

The council programme will run from now until December and will be delivered in partnership with our Occupational Health (OH) provider, People Asset Management (PAM).

Where at all possible vaccinations should be completed within working hours so please confirm this with your manager in advance.

Council flu vaccination programme

To minimise the risk of transmission and to provide increased flexibility, we're doing things a little differently this year.

Who is eligible?

Any employee can get a flu vaccination.

Where will I be vaccinated?

To minimise the risk of transmission and to provide increased flexibility, vaccinations will be offered on site at some of our schools and this year we've also introduced Boots e-vouchers which can be sent directly to your personal or work email.

Boots e-Vouchers

To provide increased flexibility and to minimise the risk of transmission this year we have purchased 4000 Boots e-vouchers that can be used at participating Boots stores across the country. The vouchers are valid until 31 December however you are advised to book appointments as soon as you receive your e-voucher.

What next?

Your manager will be in touch with your shortly to ask if you would like to receive an e-voucher and book your vaccination at your nearest Boots pharmacy.

Your voucher will signpost you to where you should use your unique voucher code to book your appointment. Demand for appointments is high, so please book as soon as you receive your e-voucher details.

Booking a flu vaccination with a Boots e-voucher

  • Select where you want to book your appointment
  • Select which age category you are in and other on-screen instructions
  • Enter town or postcode
  • Select your store of choice
  • Current availability will be displayed, and you should select your desired date and time
  • You must then register your details and create a password so that Boots have confirmation of your details for your appointment
  • You will then be asked a number of questions to check your suitability for the flu vaccine and if this is the case you will click through to your basket with confirmation of your appointment details
  • Please enter the unique reference code on your form and this will set your total to £0 and please confirm.

Attending the Boots flu vaccination appointment - what to expect

  • Employees must take their e-voucher number and security code to their appointment, show it to the pharmacist and confirm they are in the Renfrewshire Council corporate scheme
  • The pharmacist will then assess them and if everything is alright complete the vaccination
  • The appointment will last on average 10 minutes and physical distancing and hygiene measures will be in place throughout.

On-site Vaccinations - Schools Community

To maximise the uptake amongst our employees working at a council venue, this year PAM OH clinicians will be offering vaccinations across our school estate for catering, cleaning, clerical, janitorial and teaching staff.

What next?

For everyone who has requested a vaccination your head teacher will be in touch shortly to confirm the date and time of your appointment, which are expected to begin later this month. They will also provide you with a disclaimer form which you should complete and take along to your appointment.

Alternatively, if you chose to receive a Boots e-voucher, your manager will send to you and you should follow the guidance on booking an appointment using the Boots e-voucher as above.

Your on-site appointment - what to expect

  • If you have COVID symptoms on the day of vaccination, please do not attend at all and inform your head teacher or manager. You will be asked when you arrive if you have fever; new and persistent cough or loss of taste / smell. If you have any of these you will be turned away
  • In order to minimise queueing, you should arrive no earlier than 5 minutes before your appointment, you must be wearing a face covering and please bring your own pen and your completed consent form
  • Appointments will take 5 minutes and there will be an OH clinician and admin physically distanced when you enter the room
  • The admin officer will collect your consent form and instruct you to proceed to the clinician's workstation. The clinician will then complete the vaccination and when you leave the room the admin will sanitise the chair, ready for the next appointment.

NHS National Flu Programme - Winter 2020-21

Colleagues who would normally be offered a free vaccination, (over 65s, pregnant women, healthcare worker, carers at home and people under 65 with an underlying health condition) and those that are eligible under the new criteria (social care workers, those living in the same home as people previously shielding from coronavirus and people aged 55 to 64) will be contacted by the NHS with details of where to go for your vaccination.

Priority will be given to those most at risk with the first phase set to begin in October. The second phase is planned to begin in December and will include those aged 55 to 64.

To help accommodate this increase in demand, this year depending on where you live, you may be able to get your vaccine at; healthcare settings such as GP practices, hospitals or community pharmacies; community venues such as town halls, village halls, sports halls and secondary schools; or at one of the new drive-through or walk-through clinics.

Please follow the instructions on your letter. In the meantime you can read more about the vaccine and who is eligible under the NHS programme at NHS Inform -

This year, more than ever we all have a responsibility to protect ourselves and the people around us, especially those who are more vulnerable and rely on council services. 

The flu vaccine can't give you flu, but it can stop you and those you care about from catching it, so please watch out for the NHS campaign, get a vaccination and help ensure we continue to deliver essential services and take the pressure off the NHS this winter.