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Renfrewshire Community Plan 2008 - 2017 The role of the treasurer
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The treasurer is responsible for issuing all cheques and making payments on behalf of the community council.
The treasurer must:
- manage the bank account
- account for all funds received,and
- make sure money is only spent in a manner approved by the community council members as recorded in the minutes.
All cheques issued should be signed by at least two persons authorised by the community council members as recorded in the minutes, and notified to the bank in writing. As a general rule, treasurers should avoid paying out money except by cheque. This makes accounting for expenditure much easier.
The treasurer must keep proper accounts of all receipts and expenditure, prepare an annual statement of accounts and have it certified as correct by two competent and independent examiners of accounts. They must be formally appointed by the members and named in the minutes.
The statement must be formally approved at the next annual general meeting when the treasurer must report and answer questions raised by members of the community council or the public. A certified and approved copy should be sent to the local authority.
The treasurer should also prepare simple budgets to advise members before they commit any funds.
For all enquiries on community councils in Renfrewshire, please contact:
- email: community-council.cs@renfrewshire.gov.uk
- phone: 0141 840 3147
- write to: Senior Committee Services Officer (Community Council Liaison), Finance and Corporate Services, Renfrewshire House, Cotton Street, Paisley, PA1 1TR
