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General Management and Finance Policy Board
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Agendas and minutes of the meetings of the General Management and Finance Policy Board.
The following shall comprise the areas of responsibility of the General Management and Finance Policy Board:
A. Remit
- Civic functions
- Corporate Asset Management
- Corporate services
- Risk Management
- Finance and information technology
- Performance management
- Property services
- Public relations
- Catering
- Cleaning
1. To monitor the capital and revenue expenditure programmes and approve remedial action.
2. To determine property requirements.
3. To determine charges for services.
4. To determine requests for financial assistance.
5. To approve and oversee the annual service and/or business plans for the chief executive's department, corporate services department, finance and information technology department, and the investment and technical services division and the property services division of the housing and property services department.
6. To oversee (i) the organisation and management of the chief executive's department, corporate services department, finance and information technology department, and the investment and technical services division and the property services division of the housing and property services department, and (ii) the establishment and training of their employees and to make such adjustments as are necessary within the Council’s personnel policies and subject to nationally agreed terms and conditions of employment.
7. Within the approved corporate framework, to decide on service packaging, service specifications, selection of tenderers, awarding of contracts, monitoring of contract performance and to undertake any other task relevant to filling the client role within the responsibility of this board.
8. To accept tenders for previously approved projects.
9. To oversee health and safety matters.
10. To grant authority to members to attend seminars, conferences and other visits.
11. To make and review byelaws or management rules.
12. To write off deficiencies or bring into charge surplus stocks and stores.
13. To approve where required the Council’s response to consultation papers which are within the Board’s terms of reference.
14. To refer issues relative to the operation of this Board to one or more of the Local Area Committees for their consideration/and or comment.
15. To consider issues referred to this Board by one or more of the Local Area Committees.
C. Specific Delegations
Civic functions
16. To determine all matters in relation to civic hospitality and civic receptions.
17. To determine all matters in relation to the civic and ceremonial arrangements of the Council.
Corporate services
18. To oversee all arrangements concerning the Coat of Arms.
19. To approve all arrangements in relation to public and statutory holidays.
20. To approve and oversee town twinning links.
21. To oversee arrangements for the provision of resources for elected members, whether by way of accommodation, equipment or otherwise.
22. To exercise the functions of the Council in relation to staffing, accommodation and associated matters under the District Courts (Scotland) Act1975 and the Licensing (Scotland) Act1976 and the Licensing (Scotland) Act 2005.
23. To exercise the functions of the Council in relation to the registration of births, deaths and marriages.
24. To oversee arrangements for compliance with the requirements of data protection legislation and freedom of information legislation and information management issues in general.
25. To determine matters associated with the Council's policies and practices in relation to the Council's employees, including their salaries, wages and conditions of service, and matters associated with sick pay schemes, superannuation, group life assurance and accident insurance.
26. To approve and oversee policies in relation to health, safety and welfare of Council employees and service users for whom they are responsible.
27. To approve and oversee policies in relation to training and development of Council employees.
28. To oversee the promotion of good industrial relations between the Council and its employees.
29. To oversee the operation of the Council's disciplinary and grievance procedures.
30. To oversee the Council's responsibilities as an employer under race relations, sex discrimination and disabled persons legislation and to develop and review the Council's equal opportunities policies with respect to race, gender, disability and sexuality in relation to recruitment, appointment and development of Council employees.
31. To oversee electoral arrangements, other than matters reserved to the Council.
32. To approve and oversee arrangements for community councils.
Finance and information technology
33. To oversee the Council's financial and budgetary arrangements including:
- (a) monitoring the capital and revenue budgets of the Council;
(b) the making of recommendations in relation to the borrowing of money;
(c) the supervision of arrangements for the recovery of money due to the Council;
(d) approving the arrangements for authorising all loan, leasing and investment documents;
(e) the writing off of accounts due to the Council;
(f) banking arrangements and the appointment of the Council's bankers;
(g) approving and overseeing the Council's treasury management arrangements, including the Council’s treasury management policy and any amendments;
(h) the control and allocation of trust funds within the responsibility of the Council;
(i) accounting and audit arrangements including salary and wages and associated arrangements for payment of Council paid employees; and
(j) matters relating to financial provision for the undertaking of Council activities and projects including expenditure consents.
35. To approve and oversee matters relating to allowances for members.
36. To approve and oversee the Council's insurance arrangements.
37. To oversee the Council’s risk management policies, plans and strategies.
38. To oversee all matters relating to central purchasing of goods and services.
39. To approve policy in relation to the management and investment of common good funds, and to receive reports from the Investment Review Board on the performance of common good investments.
40. To approve the allocation of common good funds including consideration of applications for financial assistance from local groups.
41. To determine applications for grants and donations not within the area of responsibility of other boards.
42. To approve and oversee the Council's corporate ICT strategy.
43. To consider matters relating to the operation of the Renfrewshire Valuation Joint Board.
44. To consider matters relating to the operation of Scotland Excel.
Performance management
45. To approve and oversee the procedures for examining the economy, efficiency and effectiveness of all council services.
46. To oversee the Council's management systems for all aspects of service delivery including best value and quality systems.
Property services
47. To oversee the management of the register of land and buildings owned or occupied by the Council, incorporating information on location, size, use, condition, occupation, leases, rentals and reviews.
48. To oversee the maintenance of non-housing property in the Council's ownership or control.
49. To oversee the management of Council property, other than Council houses and lock-ups, including procedures for inspections, lettings, sale, acquisition or disposal and assessment of running costs.
50. To determine the allocation or disposal of property, other than Council houses or lock-ups, whether by way of sale or lease.
51. To determine terms for the acquisition or disposal of property and land whether by way of sale, purchase, lease or otherwise.
52. To approve the standing list of contractors for construction and associated works.
53. To oversee the Council's activities in relation to energy conservation in the Council's public buildings and non-HRA properties.
Public relations
54. To oversee the Council's communications and public relations arrangements.
Catering and Cleaning
55. To oversee the management of catering services in relation to all function of the Council
56. To oversee the organisation and management of cleansing services in relation to all function of the Council
57. To oversee the organisation and management of building cleaning, janitorial and related services in relation to all functions of the Council.
Corporate Asset Management
58. To oversee the Council’s corporate arrangements, plans and strategies of the management of its assets.
Corporate Governance
59. To approve and oversee the Council’s governance arrangements.
